By Julie Wiessner
The Joseph City School District Governing Board approved the change of authority from retiring superintendent Robert Klein to Bryan Fields Tuesday evening.
Klein is taking vacation time before his retirement takes effect at the end of the year. At that time, Fields will take over the reins as superintendent while maintaining his position as the principal of Joseph City Junior/Senior High School.
As part of that process, the board also approved the restructuring of administrative duties for the district.
Fields will directly oversee curriculum and instruction, the junior high and high school schools, and food service.
Business Manager Steve Mills will oversee business and finance, technology, maintenance and transportation, and custodial, and will report directly to Fields.
Joseph City Elementary School Principal Daniel Hutchens will continue to be over the elementary school and special education, and will report to Fields.
Mills informed the board that with the realignment of duties, it is important to assess the effect those changes may have on the segregation of duties, and that authorization, recording, custody of assets and reconciliation are each assigned to separate people.
“I believe it is important to provide assurances to our board and the public that we will continue to have strong internal controls. To that end, we commissioned a review by our audit firm of our proposed realignment of duties,” explained Mills.
A recent reply from the firm offered several suggestions that will be incorporated in the organizational structure.
Hutchens reported that students at the elementary school have wholeheartedly taken part in the food drive sponsored by the Holbrook Police Department with contributions from the Joseph City Volunteer Fire Department. The students have collected over 800 non-perishable food items to date, which will be brought to the firehouse during the Festival of Trees on Saturday, Dec. 7. The high school students are also contributing and have collected 200 non-perishable items.
It was also noted by Fields that the junior high students sent funds totaling $200 to assist those recovering in the Philippines following the recent typhoon. The funds were earned by selling lollipops for 50 cents each.
Julie Clifford was recognized by the board as the district’s Employee of the Month. Clifford works as a classroom aide at the junior high, as well in the Northern Arizona Vocational Institute of Technology department. She organizes Red Ribbon Week and many other endeavors at the district.
Next week members of the board will be attending the annual Arizona School Boards Association (ASBA) Conference in Phoenix.
At 6 p.m. on Tuesday, Dec. 17, the board will meet with a representative of Ameresco in a work session to discuss the potential addition of solar panels to the district.
In other action Dec. 3, the board:
* Approved policy revisions recommended by the ASBA regarding board member conflict of interest, evaluation of superintendent, bidding/purchasing procedures, and drug and alcohol abuse by students.
* Approved the senior class pizza sales fundraiser.
* Approved the School Facilities Board fiscal year 2014 capital plan.
* Approved the appointments of John Bryant as JCHS head girls’ basketball coach; Julie Fields, special projects/grants coordinator; Eric Miller, JCHS head baseball coach; Aaron Westover, JCHS junior varsity baseball coach; Patrick Gaatz, seventh grade girls’ basketball coach; and Darrel Mosier, seventh grade boys’ basketball coach.
* Approved an extra-duty contract with Bryan Fields related to his combined duties.
* Approved Chris Burt as a JCHS wrestling volunteer, and Brandon Massey, Zach Miller and Eldon Larsenas, JCHS baseball volunteers.
* Approved vouchers in the amount of $308,935.20.
The board also confirmed the next regular meeting will be held at 6 p.m. on Tuesday, Jan. 14.
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By Julie Wiessner